Job Description
Make an Impact in Your Community
The City of Mesa is seeking a highly organized and professional City Clerk to join our team. In this pivotal role, you will serve as the primary point of contact for the City Council, ensuring the efficient operation of municipal meetings and the preservation of public records. If you have a passion for public service and possess exceptional administrative skills, we want to hear from you.
Key Responsibilities:
We are looking for a dedicated individual to manage the flow of information and maintain the integrity of city governance.
Responsibilities
- Prepare and distribute official meeting agendas, minutes, and resolutions for the City Council and various boards and commissions.
- Manage and maintain the City’s official records, ensuring compliance with state public records laws and retention schedules.
- Process and respond to Freedom of Information Act (FOIA) requests in a timely and transparent manner.
- Attend all City Council meetings and serve as the recording secretary, ensuring accurate documentation of proceedings.
- Provide exceptional customer service to the public, media, and city staff, answering inquiries regarding municipal codes and meeting schedules.
- Assist in the coordination of public hearings, elections, and special civic events.
- Perform general clerical duties, including filing, data entry, and correspondence management.
Qualifications
- High school diploma or GED required; an Associate’s degree in Public Administration or related field is preferred.
- Minimum of 2-3 years of progressively responsible experience in an administrative or government setting.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn specialized government software.
- Strong attention to detail with the ability to edit and proofread complex documents accurately.
- Excellent verbal and written communication skills, with the ability to interact professionally with diverse stakeholders.
- Ability to maintain strict confidentiality and work independently under tight deadlines.
- Valid Arizona driver’s license and reliable transportation.