Job Description
Are you looking for a meaningful career in public service? The City of Miami is urgently seeking a detail-oriented and professional City Clerk to join our dynamic administration team. As the official record keeper and administrative hub, you will play a pivotal role in maintaining the integrity of city operations and ensuring seamless communication between the public and the government.
Join us in shaping the future of Miami by ensuring our administrative processes are efficient, transparent, and customer-centric. This is an excellent opportunity for a proactive professional to make a tangible impact on our community.
Responsibilities
- Record Management: Maintain and organize official city records, including ordinances, resolutions, contracts, and minutes in accordance with state and federal regulations.
- Meeting Coordination: Schedule, prepare, and distribute agendas for City Commission and committee meetings; record accurate minutes and ensure timely filing.
- Public Information: Serve as the primary point of contact for citizens and media inquiries regarding city services, policies, and public records requests.
- Administrative Support: Assist the Mayor and City Manager with correspondence, reports, and special projects as needed.
- Compliance: Ensure all municipal activities comply with legal statutes and municipal code requirements.
- Vendor Liaison: Coordinate with external vendors for printing, copying, and document management services.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or Bachelor’s degree in Public Administration or a related field is a plus.
- Experience: Minimum of 2-3 years of administrative experience, preferably within a municipal government or corporate office environment.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with document management systems (e.g., ERP, CRM) is highly desirable.
- Communication: Exceptional verbal and written communication skills with the ability to interact professionally with diverse populations.
- Attention to Detail: Strong organizational skills and the ability to manage multiple priorities under tight deadlines.
- Integrity: Demonstrated ability to handle sensitive information with the utmost confidentiality.