Job Description
We are seeking a dedicated and detail-oriented City Clerk to join the dynamic team at the City of Milwaukee. As a vital link between the Mayor, City Council, and the public, you will play a pivotal role in maintaining the integrity of city records and facilitating transparent governance.
In this influential position, you will oversee the management of official city documents, coordinate public meetings, and ensure strict adherence to municipal codes. We are looking for a professional who thrives in a fast-paced environment and is committed to serving the citizens of Milwaukee with the highest level of integrity and efficiency.
Responsibilities
- Oversee the daily operations of the City Clerk’s Office, ensuring the accurate and timely filing of official city records, ordinances, and resolutions.
- Prepare and distribute meeting agendas, minutes, and packets for the Mayor and City Council, ensuring all legislative actions are properly documented.
- Manage Freedom of Information Act (FOIA) requests, ensuring compliance with state and federal transparency laws.
- Coordinate voter registration and election activities within the municipality, ensuring fair and accurate election processes.
- Maintain the City’s official seal, contracts, and legal documents, ensuring all records are preserved and accessible for audit.
- Provide high-level administrative support to the Mayor’s Office and City leadership, handling confidential communications with discretion.
- Assist in the development and implementation of office procedures and technology upgrades to improve workflow efficiency.
Qualifications
- Bachelor’s degree in Public Administration, Political Science, Business Administration, or a related field is preferred.
- Minimum of 3-5 years of experience in a municipal government setting or a related administrative role.
- Proven experience in records management, legislative support, or office administration.
- Strong knowledge of state and local government procedures, including open records laws.
- Excellent written and verbal communication skills, with the ability to produce clear and professional documentation.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with database management systems.
- Ability to work independently and manage multiple priorities in a high-volume, deadline-driven environment.