Job Description
We are seeking a highly organized and detail-oriented City Clerk to serve the vibrant community of Nashville, Tennessee. As a vital part of our municipal operations, you will ensure the accuracy and accessibility of official records, facilitate public engagement, and support the smooth functioning of city governance. This is an exceptional opportunity for a professional dedicated to public service to make a tangible difference in the daily operations of our city.
Why Join Us?
As part of the Metro Nashville team, you will enjoy a collaborative work environment, competitive benefits, and the chance to work at the heart of one of the South's fastest-growing cities.
Responsibilities
- Records Management: Manage and maintain official city records, ordinances, resolutions, and meeting minutes with the highest level of confidentiality and accuracy.
- Meeting Support: Prepare and distribute comprehensive meeting agendas, packets, and minutes for the City Council and various Board of Zoning Appeals meetings.
- Public Relations: Act as the primary point of contact for public inquiries, ensuring responsive, courteous, and timely service to citizens and visitors.
- Legal Documentation: Oversee the preparation, review, and distribution of legal documents, contracts, deeds, and correspondence.
- Compliance: Ensure strict adherence to state and federal public records laws, including the Tennessee Public Records Act.
- Office Administration: Oversee the management of office supplies, equipment, and vendor relationships to ensure operational efficiency.
- Civic Events: Coordinate logistics for official civic ceremonies, proclamations, and special events.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Public Administration, Political Science, or a related field is preferred.
- Experience: Minimum of 3-5 years of progressively responsible administrative experience, preferably within a government, legal, or corporate setting.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with database management software (e.g., Accela, ERP systems) is required.
- Knowledge: Strong understanding of municipal record-keeping practices, parliamentary procedure, and public information laws.
- Communication: Excellent verbal and written communication skills with a strong focus on customer service and professionalism.
- Attention to Detail: Exceptional ability to proofread, organize data, and manage multiple priorities under tight deadlines.