Job Description
The City of Portland is seeking a dedicated and detail-oriented professional to join our team as a City Clerk.
We are looking for an individual who thrives in a dynamic government environment and is committed to transparency and public service. In this pivotal role, you will serve as the primary point of contact for official records, ensuring the integrity of city documentation while facilitating the smooth operation of municipal meetings.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to work in the heart of Portland.
- Impactful work serving the community.
About the Role:
The City Clerk’s Office is responsible for maintaining the official minutes and records of the City Council and various boards and commissions. You will be the guardian of the city’s history and a vital link between the public and our elected officials.
Responsibilities
- Manage and maintain official city records, including meeting minutes, ordinances, and resolutions, ensuring compliance with state and federal regulations.
- Oversee the City Clerk's Office operations, including the preparation of agendas, board packets, and meeting materials for the City Council and various boards.
- Process Freedom of Information Act (FOIA) requests and public disclosure records efficiently and accurately.
- Coordinate with department heads to ensure accurate and timely distribution of official communications and publications.
- Perform archival functions and digitization of historical records to preserve the city's heritage.
- Assist in the coordination of public hearings and civic engagement events.
Qualifications
- High School Diploma or GED required; Associate’s degree in Public Administration, Business, or related field preferred.
- Minimum of 3-5 years of experience in a records management or administrative role within a government or corporate setting.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with records management software.
- Strong knowledge of Oregon Public Records Law and municipal governance processes.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
- Exceptional organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.