Job Description
Join the dynamic team at the City of Tucson as a City Clerk / Records Management Specialist. We are looking for a highly organized and detail-oriented professional to serve as the cornerstone of our municipal administration. In this pivotal role, you will ensure the integrity, organization, and accessibility of official city records while providing exceptional service to our constituents and city departments.
As a vital part of the City Clerk’s Office, you will play a key role in maintaining transparency and efficiency in local government operations. We offer a competitive benefits package, a collaborative work environment, and the opportunity to make a tangible impact in your community.
Responsibilities
- Manage and maintain the official records of the City, including ordinances, resolutions, meeting minutes, and contracts, ensuring strict adherence to retention schedules.
- Provide superior customer service and administrative support to the City Clerk, Mayor, Council, and the general public regarding public records requests, meeting agendas, and voting information.
- Prepare, edit, and distribute meeting packets and official correspondence with a high degree of accuracy and attention to detail.
- Oversee the digitization and electronic filing systems, ensuring data security and compliance with state and federal privacy laws.
- Process applications, licenses, and permits with precision, acting as the first point of contact for many city services.
- Assist in coordinating city council meetings, including setting up audiovisual equipment and managing the docket.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration, Paralegal Studies, or Public Administration is preferred.
- Minimum of 2 years of experience in municipal administration, records management, or a related clerical role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with document management software (e.g., SharePoint, Adobe Acrobat Pro).
- Strong verbal and written communication skills with the ability to interact professionally with diverse stakeholders and the public.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
- Excellent organizational skills with the ability to prioritize multiple tasks and meet strict deadlines.