Job Description
The City of Oakland is seeking a highly organized and detail-oriented City Clerk / Records Specialist to serve as a vital link between the community and local government. In this pivotal role, you will manage official records, facilitate public access to information, and ensure the smooth operation of municipal proceedings. If you are passionate about public service and possess exceptional organizational skills, we invite you to join our diverse and dynamic team.
Why Join Us?
As part of the City of Oakland, you will enjoy comprehensive benefits, including health insurance, a generous pension plan, and opportunities for professional development. We value integrity, equity, and community engagement in everything we do.
Responsibilities
- Prepare, edit, and distribute official agendas and minutes for City Council meetings and various board hearings.
- Maintain and preserve official municipal records, ensuring compliance with state and local archival standards.
- Manage public inquiries regarding city codes, ordinances, and open government requests (FOIA).
- Assist in the coordination of local elections, including voter registration and polling place logistics.
- Oversee the issuance of licenses, permits, and certificates to residents and businesses.
- Perform data entry and maintain accurate databases for departmental reporting.
- Support the City Manager’s office with special projects and administrative duties as needed.
Qualifications
- High school diploma or GED required; Associate’s degree in Public Administration, Business, or a related field is preferred.
- Minimum of 2-3 years of experience in a municipal office, government agency, or legal environment is highly desirable.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and record management software.
- Exceptional attention to detail with the ability to proofread complex documents accurately.
- Excellent verbal and written communication skills to interact effectively with the public and officials.
- Familiarity with California Public Records Act (CPRA) and open meeting laws is a plus.
- Ability to maintain strict confidentiality and adhere to ethical standards.