Job Description
Are you a detail-oriented professional looking for a meaningful career in public service?
The City of Portland is urgently seeking a dedicated City Clerk to join our administrative team. In this pivotal role, you will serve as the custodian of official city records, ensuring transparency and efficiency in our local government operations. We are looking for an individual who is organized, proactive, and passionate about serving the Portland community.
As the City Clerk, you will play a vital role in the democratic process by managing meeting agendas, recording minutes, and facilitating public access to information. This is an excellent opportunity to build a stable, impactful career with a city that values integrity and excellence.
Responsibilities
- Manage Official Records: Maintain and organize all official city documents, ordinances, resolutions, and meeting minutes with the highest level of accuracy.
- Public Records Requests: Respond promptly and professionally to Freedom of Information Act (FOIA) requests and public inquiries regarding city records.
- Meeting Administration: Coordinate and facilitate city council and committee meetings, including preparing agendas, distributing packets, and recording accurate minutes.
- Customer Service: Serve as the primary point of contact for visitors and citizens at City Hall, providing exceptional service and directing inquiries appropriately.
- Vendor Coordination: Manage contracts and correspondence for the Clerk’s Office, ensuring all compliance requirements are met.
- Archives Management: Oversee the retention and preservation of historical city records and archives.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Public Administration, Paralegal Studies, or related field preferred.
- Experience: Minimum of 2 years of experience in a clerical, administrative, or government setting.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with document management systems is required.
- Attention to Detail: Exceptional ability to proofread documents, manage complex schedules, and maintain strict confidentiality.
- Communication: Strong verbal and written communication skills with the ability to interact effectively with diverse populations.
- Integrity: Demonstrated ability to adhere to ethical standards and legal compliance in handling sensitive information.