Job Description
Are you seeking a vital role in public service with the opportunity to shape the future of our community? The City of Portland is urgently looking for a detail-oriented and professional City Clerk to join our dedicated team. As the heartbeat of municipal administration, the City Clerk ensures transparency, accuracy, and efficiency in all city operations.
In this critical position, you will be responsible for maintaining official records, preparing high-level agendas for City Council meetings, and facilitating open government practices. We offer a competitive benefits package, a collaborative work environment, and the chance to make a tangible difference in the lives of Portland residents.
Why Join Us?
- Comprehensive health, dental, and vision insurance.
- Retirement plan with the Oregon Public Employees Retirement System (PERS).
- Generous paid time off and holiday leave.
- Professional development opportunities.
- Located in the vibrant heart of Portland.
Responsibilities
- Record Management: Maintain and archive official city documents, ordinances, resolutions, and minute books with the highest level of accuracy and confidentiality.
- Meeting Administration: Prepare, distribute, and post meeting agendas for the City Council and various commissions; record and certify meeting minutes.
- Public Records: Manage Freedom of Information Act (FOIA) requests and ensure compliance with open records laws while protecting sensitive information.
- Vendor Liaison: Coordinate with city departments to ensure proper documentation and filing of contracts and permits.
- Customer Service: Serve as the primary point of contact for citizens and city officials regarding administrative inquiries and procedural questions.
- System Maintenance: Oversee the management of municipal records management software and ensure digital and physical filing systems are up to date.
Qualifications
- Education: High school diploma or GED equivalent required; Associate’s degree in Public Administration, Political Science, or a related field is preferred.
- Experience: Minimum of 3-5 years of experience in municipal government, public administration, or a related clerical role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with Records Management Systems or CRM software.
- Communication: Excellent verbal and written communication skills with the ability to interact effectively with diverse populations and high-level officials.
- Attention to Detail: Strong organizational skills with a commitment to precision in data entry and document management.
- Integrity: Demonstrated ability to maintain confidentiality and adhere to ethical standards in public service.