Job Description
We are seeking a highly organized and professional Deputy City Clerk to lead our administrative operations. As a key member of the City of Philadelphia's executive team, you will ensure the efficient management of municipal records, facilitate communication between departments, and uphold the highest standards of public service.
In this pivotal role, you will oversee the daily functions of the clerk's office, ensuring compliance with local, state, and federal regulations while maintaining the integrity of our official city records.
Responsibilities
- Manage and oversee the maintenance of official city records, including ordinances, resolutions, and meeting minutes.
- Serve as the primary liaison between the Mayor, City Council, and various municipal departments.
- Supervise and train a team of administrative staff and clerks to ensure operational excellence.
- Coordinate public records requests and ensure timely and accurate responses to citizens.
- Ensure all office procedures comply with city bylaws and established administrative protocols.
- Prepare and distribute correspondence, reports, and official documents.
Qualifications
- Bachelor’s degree in Public Administration, Political Science, or a related field is preferred.
- Minimum of 3-5 years of experience in municipal government or a related administrative role.
- Proven experience in record management and office administration.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and government databases.
- Strong attention to detail and exceptional organizational skills.
- Excellent verbal and written communication abilities.