Job Description
Are you looking for a challenging and rewarding career in public service? The City of Philadelphia is seeking a highly organized and detail-oriented Deputy City Clerk to join our dedicated team. In this pivotal role, you will serve as the primary liaison for the Clerk's Office, ensuring the integrity of municipal records and supporting the administration's legislative functions.
We offer a competitive salary, comprehensive benefits, and the opportunity to work in the heart of our nation's history. If you possess exceptional organizational skills and a passion for government transparency, we want to hear from you.
Responsibilities
- Oversee the daily operations of the City Clerk's Office, ensuring efficient workflow and adherence to municipal codes.
- Maintain and preserve official city records, including resolutions, ordinances, and meeting minutes, ensuring accessibility for the public and staff.
- Manage correspondence, including emails, letters, and official documents, ensuring timely responses and accurate filing.
- Support the Clerk in preparing materials for City Council meetings and other official proceedings.
- Act as a point of contact for citizens and businesses regarding public records requests and inquiries.
- Implement and maintain filing systems to ensure the long-term security and retrieval of historical data.
Qualifications
- High School Diploma or GED required; Associate’s or Bachelor’s degree in Public Administration, History, or related field preferred.
- Minimum of 3-5 years of experience in a municipal, government, or corporate administrative role.
- Strong knowledge of Pennsylvania public records laws and government regulations.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with document management software.
- Excellent verbal and written communication skills with the ability to interact professionally with diverse stakeholders.
- Strong organizational skills with a keen attention to detail and accuracy.