Job Description
Join the Nation's Frontline of Public Service
We are currently seeking a highly organized and professional Federal Administrative Assistant to support our operations in Phoenix, Arizona. This is an exceptional opportunity to serve the public interest within a stable, mission-driven federal environment. You will play a crucial role in ensuring smooth office operations, managing sensitive information, and facilitating communication between department heads and stakeholders.
Why Join Us?
• Job Security: Enjoy the stability and benefits of the federal workforce.
• Competitive Compensation: Based on the General Schedule (GS-05) with Phoenix locality pay.
• Comprehensive Benefits: Includes health insurance, life insurance, retirement plans (FERS), and paid leave.
Responsibilities
- Office Operations Management: Oversee daily administrative functions, including filing, record-keeping, and supply management to ensure office efficiency.
- Correspondence & Communications: Draft, proofread, and distribute official correspondence, emails, and memos; screen and route incoming calls and visitors professionally.
- Scheduling & Travel: Manage complex calendars for senior officials, arrange domestic and international travel itineraries, and process travel vouchers in compliance with federal regulations.
- Information Management: Maintain accurate databases and electronic filing systems; ensure the confidentiality and security of sensitive government records in accordance with privacy laws.
- Reporting & Data Entry: Prepare routine reports, statistical summaries, and presentations; perform data entry tasks with high accuracy and attention to detail.
- Client Services: Serve as the primary point of contact for the public and internal staff, providing exceptional customer service and resolving administrative inquiries efficiently.
Qualifications
- Education: High school diploma or GED is required; an Associate’s degree or Bachelor’s degree in Business Administration or a related field is preferred.
- Experience: Minimum of one year of administrative or clerical experience in a professional office setting. Experience in a government or public sector environment is highly desirable.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with federal HR and procurement systems (e.g., eOPF, iCATS) is a plus.
- Communication: Superior written and verbal communication skills with the ability to draft formal correspondence.
- Integrity: Ability to obtain and maintain a favorable background investigation and security clearance (e.g., Secret).
- Adaptability: Ability to prioritize tasks effectively and work independently in a fast-paced environment.