Job Description
Join our prestigious federal team in San Jose as an Administrative Specialist and contribute to vital public service operations. This full-time role offers competitive benefits, career advancement opportunities, and the chance to work in a dynamic environment supporting America's veterans. We're seeking a detail-oriented professional to streamline administrative workflows and ensure compliance with federal regulations.
Enjoy a modern workplace with flexible scheduling and professional development resources. Our San Jose facility is conveniently located near public transportation and offers a collaborative, mission-driven culture. If you're passionate about public service and possess strong organizational skills, this is your opportunity to make a meaningful impact.
Responsibilities
- Manage official correspondence, records, and documentation in compliance with federal guidelines
- Coordinate scheduling, meetings, and travel arrangements for department leadership
- Process financial transactions and maintain accurate budget tracking systems
- Support personnel actions including onboarding, training coordination, and performance documentation
- Prepare detailed reports and presentations using Microsoft Office Suite
- Ensure adherence to security protocols and information handling procedures
- Collaborate with cross-functional teams to streamline administrative processes
Qualifications
- U.S. citizenship required (federal position mandate)
- Bachelor's degree in Public Administration or related field preferred
- Minimum 3 years of administrative experience in a regulated environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong knowledge of federal personnel and procurement regulations
- Exceptional organizational skills with attention to detail
- Ability to obtain and maintain a government security clearance
- Excellent written and verbal communication skills