Job Description
Join a Mission-Driven Team in Louisville
We are seeking a detail-oriented and proactive Federal Administrative Specialist to join our Louisville District office. In this pivotal role, you will support high-level federal operations, ensuring seamless communication and efficient office management. If you are passionate about public service and possess exceptional organizational skills, we want to hear from you.
Why Join Us?
- Competitive Salary: $65,000 - $85,000 annually.
- Comprehensive Benefits: Including health, dental, vision, and retirement plans.
- Work-Life Balance: Hybrid work schedule available.
- Professional Growth: Opportunities for advancement within the federal sector.
Key Responsibilities
The successful candidate will be responsible for a variety of administrative functions essential to the smooth operation of federal programs.
Responsibilities
- Manage and maintain complex federal filing systems and records in compliance with OMB Circular A-130 guidelines.
- Coordinate and schedule high-profile meetings, including teleconferences and site visits for federal stakeholders.
- Prepare, proofread, and edit a wide range of correspondence, including memoranda, official letters, and briefing materials.
- Process Freedom of Information Act (FOIA) requests and track document disposal schedules.
- Serve as the primary point of contact for incoming inquiries, routing them to the appropriate department efficiently.
- Assist in the preparation of budget reports and expense tracking for district operations.
- Perform data entry and maintain the accuracy of internal databases.
Qualifications
- Bachelor's Degree in Public Administration, Business Administration, or a related field is required.
- A minimum of 3 years of experience in federal or state government administrative roles.
- Must be a U.S. Citizen and eligible for a security clearance.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with document management software (e.g., Adobe Acrobat Pro, SharePoint).
- Strong written and verbal communication skills with the ability to interact with diverse audiences.
- Knowledge of federal regulations, procurement processes, and office management best practices.