Job Description
Join our mission-critical team at the U.S. Department of Veterans Affairs in Virginia Beach as a Federal Administrative Specialist. This immediate-hire opportunity offers competitive benefits, professional development, and the chance to serve our nation's heroes. We seek a detail-oriented professional to support daily operations, ensuring compliance with federal regulations while maintaining efficient administrative workflows.
Responsibilities
- Manage and maintain classified/unclassified document systems with strict adherence to federal protocols
- Coordinate executive scheduling, travel arrangements, and meeting logistics for department leadership
- Process personnel actions, timesheets, and procurement requests through federal systems (e.g., HRIS, GSA)
- Prepare official correspondence, reports, and briefing materials for internal/external stakeholders
- Implement records management policies including FOIA requests and document retention schedules
- Provide frontline support for visitors, staff, and veterans via phone/in-person inquiries
- Collaborate with cross-functional teams to ensure seamless administrative operations
Qualifications
- U.S. citizenship required (per federal employment guidelines)
- Minimum 3 years progressive administrative experience in federal/government setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat
- Knowledge of federal regulations (FAR, DFARS, VA policies) and records management standards
- Ability to obtain and maintain a government security clearance
- Exceptional organizational skills with demonstrated attention to detail
- Bachelor's degree in Public Administration, Business, or related field preferred
- Experience with federal HR systems (e.g., NSPS, VETS) highly desirable