Job Description
Join our mission-critical team at the San Francisco VA Medical Center as a Federal Administrative Specialist. This urgent hire opportunity requires immediate availability to support veteran services with precision and dedication. You'll be instrumental in streamlining operations, ensuring compliance with federal regulations, and delivering exceptional administrative support in a dynamic healthcare environment. Enjoy competitive benefits, professional development opportunities, and the profound satisfaction of serving those who served our nation.
Responsibilities
- Manage and maintain confidential veteran records and documentation systems
- Coordinate complex scheduling for multi-disciplinary medical teams and veteran appointments
- Process personnel actions, travel authorizations, and procurement requests
- Prepare detailed correspondence, reports, and briefing materials for leadership
- Ensure adherence to VA policies, HIPAA compliance, and federal recordkeeping standards
- Provide frontline support to veterans and their families regarding administrative procedures
- Collaborate with IT and finance departments on system implementations and budget tracking
Qualifications
- Minimum 2 years of federal administrative experience or equivalent in regulated environments
- Proficiency with Microsoft Office Suite and electronic records management systems
- Strong knowledge of federal procurement, personnel, and privacy regulations
- Exceptional written and verbal communication skills with attention to detail
- Ability to manage competing priorities in a fast-paced healthcare setting
- Active security clearance or ability to obtain one within 30 days
- Experience with VA systems or DoD administrative processes preferred