Job Description
We are seeking a highly organized and detail-oriented Federal Administrative Specialist to join our dynamic team at the Department of Veterans Affairs in Charlotte, NC. In this pivotal role, you will serve as the backbone of our daily operations, ensuring seamless communication and efficient workflow management for federal programs. If you are passionate about public service and possess a keen eye for administrative precision, we want to hear from you.
As a member of our federal workforce, you will contribute to the mission of supporting veterans and their families. We offer a competitive benefits package, including comprehensive health coverage, a generous retirement plan, and opportunities for professional growth within the federal system.
Why Join Us?
- Impactful work serving the veteran community.
- Competitive salary and comprehensive benefits.
- Stable career path within the federal government.
- Modern work environment with flexible scheduling options.
Responsibilities
- Manage high-volume correspondence, including emails, phone calls, and physical mail, ensuring timely and accurate responses in accordance with federal regulations.
- Coordinate complex travel arrangements and itineraries for senior leadership, including flights, accommodations, and ground transportation.
- Maintain and organize physical and electronic filing systems to ensure the confidentiality and accessibility of sensitive federal records.
- Prepare, compile, and edit a variety of reports, briefings, and presentations using Microsoft Office Suite and specialized federal software.
- Assist in the preparation of budget requests, expense reports, and procurement documents for departmental approval.
- Facilitate inter-agency communications and serve as the primary point of contact for external visitors and internal stakeholders.
- Support special projects and initiatives by conducting research, data entry, and administrative logistics.
Qualifications
- Active Secret Security Clearance or ability to obtain one.
- Bachelor’s degree in Business Administration, Public Administration, or a related field preferred; or equivalent combination of education and experience.
- Minimum of 3 years of progressive experience in administrative support, preferably within the federal or government sector.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and government-specific databases.
- Strong understanding of federal procurement regulations, privacy laws (e.g., FERPA, HIPAA), and record-keeping standards.
- Exceptional written and verbal communication skills with the ability to draft professional correspondence.
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.