Job Description
Join our mission to serve America's heroes as a Federal Administrative Specialist in Chicago! We're urgently seeking a detail-oriented professional to support critical operations within the U.S. Department of Veterans Affairs. This is your opportunity to make a tangible impact while advancing your career in federal service.
Enjoy competitive benefits, professional development opportunities, and a collaborative work environment. We offer paid time off, health insurance, retirement plans, and student loan assistance programs. Immediate start available for qualified candidates!
Responsibilities
- Manage and maintain sensitive veteran records with 100% compliance to federal regulations
- Coordinate executive communications, scheduling, and travel arrangements for senior leadership
- Prepare official correspondence, reports, and presentations using advanced MS Office Suite
- Oversee procurement processes and budget reconciliation for departmental operations
- Implement and improve administrative workflows using federal systems (e.g., SharePoint, GSA)
- Serve as primary liaison between department and external stakeholders including congressional offices
- Lead records management initiatives ensuring FOIA and HIPAA compliance
Qualifications
- 3+ years of federal administrative experience with GS-5/GS-7 level responsibilities
- Proficiency in federal regulations (FAR, DFARS, VA Handbook 5007)
- Advanced certification in records management (CRM or equivalent)
- Expertise in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Active security clearance or ability to obtain within 30 days
- Bachelor's degree in Public Administration or related field
- Proven experience with federal procurement processes (FPDS-NG)