Job Description
Are you a detail-oriented professional seeking a stable and impactful career in the public sector? Nashville Federal Affairs is actively recruiting a Federal Administrative Specialist to join our growing team in Nashville, TN. In this pivotal role, you will ensure the seamless execution of daily operations for our federal government contracts and agency partners.
We are committed to hiring top talent and offer a comprehensive benefits package, including health and dental insurance, a 401(k) retirement plan, and generous paid time off. If you possess a strong work ethic and a dedication to public service, we invite you to apply.
Responsibilities
- Manage high-volume correspondence, emails, and internal memos for federal clients with the utmost professionalism and accuracy.
- Prepare, organize, and file complex federal documentation, grant applications, and regulatory reports in compliance with strict government standards.
- Schedule and coordinate meetings, domestic and international travel arrangements, and conference calls for executive leadership.
- Maintain accurate and up-to-date digital and physical filing systems ensuring total confidentiality.
- Assist in the preparation of payroll data, expense reports, and budget-related administrative tasks.
- Act as the primary point of contact for visitors, stakeholders, and vendors at our Nashville headquarters.
- Support internal compliance audits by gathering necessary documentation and data.
Qualifications
- High School Diploma or GED required; Associate’s Degree in Business Administration, Public Administration, or a related field is strongly preferred.
- Minimum of 2 years of experience in administrative support, with prior experience in the government or public sector highly valued.
- Strong working knowledge of federal compliance standards, record-keeping regulations, and procurement processes.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
- Exceptional organizational skills with the ability to prioritize multiple tasks in a fast-paced, deadline-driven environment.
- Excellent written and verbal communication skills, with a focus on clarity and professionalism.