Job Description
Join our elite federal team in Seattle and make a direct impact on veteran services. We're seeking a meticulous Administrative Specialist to support critical operations at the Puget Sound VA Medical Center. This is an immediate opening requiring top-tier organizational skills and federal compliance expertise. Enjoy competitive benefits, career advancement opportunities, and the pride of serving those who served our nation.
Responsibilities
- Manage complex scheduling systems for 15+ executives across multiple departments
- Process security clearances and maintain confidential personnel records per federal guidelines
- Coordinate high-stakes interagency communications with DOJ, HHS, and congressional offices
- Oversee budget reconciliation for $2M+ annual administrative expenditures
- Implement FOIA request protocols and document management systems
- Train staff on federal records retention policies (NARA standards)
- Prepare official correspondence for Secretary-level review
Qualifications
- Bachelor's degree in Public Administration or related field (or equivalent experience)
- 3+ years federal administrative experience with GS-7/GS-9 level responsibilities
- Expert knowledge of federal procurement regulations (FAR/DFARS)
- Proficient in GSA Advantage e-procurement systems
- Active Secret clearance or ability to obtain within 30 days
- Advanced Microsoft Office Suite with SharePoint mastery
- Experience with VA-specific systems (VISTA, VBA)
- US Citizenship required