Job Description
Join a Legacy of Public Service. We are seeking a highly organized, detail-oriented, and proactive Federal Administrative Specialist to join our Oklahoma City team. In this pivotal role, you will serve as the backbone of our daily operations, ensuring compliance with federal regulations while providing exceptional support to senior leadership.
Why Join Us?
- Impactful Work: Play a vital role in supporting critical federal initiatives.
- Competitive Compensation: Comprehensive salary package with annual cost-of-living adjustments.
- Comprehensive Benefits: Medical, dental, vision, and a generous retirement plan.
Role Overview:
The ideal candidate will possess a deep understanding of federal administrative procedures, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. If you are looking for a stable, rewarding career with the federal government, apply today.
Responsibilities
- Manage and coordinate complex office operations, including scheduling, travel arrangements, and meeting logistics.
- Prepare and review official correspondence, reports, and documentation to ensure strict adherence to agency policies and protocols.
- Maintain and organize confidential federal records and filing systems in compliance with retention schedules.
- Act as the primary point of contact for internal and external stakeholders, routing inquiries and providing accurate information.
- Assist in the preparation of budget requests, expense reports, and procurement paperwork.
- Facilitate onboarding and orientation for new federal employees within the region.
- Monitor inventory of office supplies and equipment to ensure operational efficiency.
Qualifications
- Bachelor’s degree in Business Administration, Public Administration, or a related field is preferred; an Associate’s degree with equivalent experience is considered.
- Minimum of 3-5 years of progressive administrative experience within a government or large corporate environment.
- Familiarity with federal regulations (e.g., OMB Circulars, FAM) and security clearance processes is highly desirable.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with government-specific software (e.g., eOPF, iCAP).
- Strong interpersonal skills with the ability to interact professionally with senior officials and the public.
- Demonstrated ability to maintain absolute confidentiality and handle sensitive information with discretion.
- Excellent written and verbal communication skills.