Job Description
Join the mission-driven team at the U.S. Department of Veterans Affairs in San Diego! We're seeking a dedicated Federal Administrative Specialist to support critical operations that directly impact our nation's heroes. This full-time position offers competitive benefits, career advancement opportunities, and the chance to make a tangible difference in veterans' lives.
Located in our state-of-the-art facility at 3350 La Jolla Village Drive, you'll collaborate with passionate professionals in a dynamic environment. Enjoy San Diego's year-round sunshine while serving your country through impactful administrative work.
Responsibilities
- Manage and maintain official departmental records and databases ensuring compliance with federal regulations
- Coordinate executive-level meetings, including scheduling, agenda preparation, and minute-taking
- Process personnel actions, travel authorizations, and procurement requests through federal systems
- Serve as primary point of contact for internal/external stakeholders regarding administrative policies
- Analyze operational workflows and implement efficiency improvements using Microsoft Office Suite
- Support budget tracking and financial reporting processes for assigned programs
- Ensure adherence to HIPAA, FOIA, and other federal compliance protocols
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 2 years of administrative experience in a federal/government setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and federal databases
- Ability to obtain and maintain a government security clearance
- Exceptional written and verbal communication skills
- Strong attention to detail with demonstrated organizational abilities
- Experience with federal procurement and travel regulations
- U.S. citizenship required