Job Description
Join our mission-critical team at the U.S. Department of Veterans Affairs in Nashville, TN, as a Federal Administrative Specialist. This pivotal role supports essential veteran services through meticulous record management, interdepartmental coordination, and compliance with federal regulations. Enjoy competitive benefits, career advancement opportunities, and the pride of serving our nation's heroes. We seek a detail-oriented professional committed to excellence in a dynamic government environment.
Responsibilities
- Manage and maintain confidential veteran records in compliance with VA and federal guidelines
- Coordinate cross-functional communication between medical, benefits, and support departments
- Process administrative paperwork including benefits applications, correspondence, and case files
- Implement digital filing systems for efficient document retrieval and audit readiness
- Support senior staff with scheduling, travel arrangements, and meeting logistics
- Prepare reports and presentations using Microsoft Office Suite for leadership reviews
- Ensure compliance with federal security protocols and privacy laws (HIPAA/FERPA)
Qualifications
- Minimum 2 years federal administrative experience or equivalent private sector background
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Knowledge of federal records management standards (e.g., NARA guidelines)
- Ability to obtain and maintain a government security clearance
- Strong written and verbal communication skills
- Experience with case management software (e.g., VISTA system preferred)
- U.S. citizenship required
- Ability to pass pre-employment background check