Job Description
We are urgently seeking a highly organized and detail-oriented Federal Administrative Specialist to join our team in Portland, Oregon. In this critical role, you will provide essential administrative support to federal operations, ensuring efficiency and compliance within a fast-paced environment.
Why Apply: This is an immediate hire opportunity offering competitive pay, comprehensive federal benefits, and the chance to make a tangible impact on public service.
Responsibilities
- Manage and prioritize incoming correspondence, including email and mail, ensuring timely responses.
- Coordinate complex schedules, including meetings, conferences, and travel arrangements for senior staff.
- Maintain accurate and confidential electronic and physical records in accordance with federal regulations.
- Assist with the preparation of reports, briefings, and presentations using MS Office Suite.
- Screen and direct phone calls and visitors, acting as the primary point of contact for the office.
- Process invoices, purchase orders, and expense reports with strict attention to detail.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration or related field is preferred.
- Minimum of 2 years of administrative experience in a professional office setting.
- Previous experience working within the federal government or a similar regulated environment is highly desirable.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong understanding of office protocols, confidentiality, and time management.
- Ability to obtain and maintain a security clearance (if applicable).