Job Description
We are currently seeking a highly organized and detail-oriented Federal Administrative Specialist to join our team in Phoenix, AZ. This is an immediate hire opportunity for an experienced professional looking to make a direct impact within the federal sector.
In this pivotal role, you will serve as the primary point of contact for internal and external stakeholders, ensuring the seamless operation of our administrative functions. You will be responsible for maintaining strict compliance with federal regulations while managing sensitive information with the highest level of confidentiality and professionalism.
Responsibilities
- Manage incoming correspondence, emails, and phone inquiries with professionalism and accuracy.
- Maintain and organize complex federal filing systems and digital records management systems.
- Prepare, edit, and format official government documents, reports, and presentations.
- Coordinate complex schedules for senior staff and manage travel arrangements for federal delegations.
- Assist in the preparation of personnel files and ensure adherence to OPM guidelines.
- Conduct research on federal policies and procedures to support decision-making processes.
- Support procurement activities and inventory management for office supplies and equipment.
Qualifications
- High School Diploma or GED; Associate’s degree or Bachelor’s degree in Public Administration or related field preferred.
- Minimum of 3 years of experience in a federal or government administrative capacity.
- Must possess or be willing to obtain a Public Trust Security Clearance.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and government-specific software.
- Strong written and verbal communication skills with a focus on grammar and syntax.
- Demonstrated ability to multitask in a fast-paced, deadline-driven environment.
- Ability to interpret and apply federal regulations accurately.