Job Description
Are you a detail-oriented professional ready to make a tangible impact on the lives of veterans? The Department of Veterans Affairs is seeking a highly organized Federal Administrative Specialist to support our headquarters operations. In this pivotal role, you will ensure the seamless execution of administrative functions while adhering to strict federal guidelines and regulations.
As a key member of our administrative team, you will serve as the first point of contact for internal and external stakeholders, ensuring that all correspondence is managed with the highest level of professionalism and compliance.
Responsibilities
- Manage incoming correspondence, ensuring timely responses and accurate record-keeping in accordance with the Federal Records Act and OPM guidelines.
- Coordinate complex travel arrangements, including visas, lodging, and detailed itineraries for senior executives.
- Assist in the preparation and organization of meeting materials, briefing books, and official presentations.
- Oversee the intake, tracking, and disposition of human resources paperwork and personnel files.
- Support the budget office by tracking expenditures and preparing financial reports.
- Conduct research and draft memos, reports, and internal communications.
Qualifications
- Minimum of 3 years of administrative experience, preferably within a federal or government setting.
- Proficiency in Microsoft Office Suite and government-specific software (e.g., ELM, eOPF).
- Strong understanding of federal regulations, privacy laws, and personnel management standards.
- Excellent verbal and written communication skills with the ability to draft professional correspondence.
- Ability to prioritize tasks effectively in a fast-paced, high-volume environment.