Job Description
Are you a detail-oriented professional with a passion for public service? Apex Federal Solutions is urgently seeking a highly skilled Federal Administrative Specialist to join our dynamic team in San Jose, CA. In this pivotal role, you will serve as the backbone of our federal operations, ensuring seamless communication, strict compliance with federal regulations, and the efficient execution of high-stakes administrative projects.
We offer a competitive compensation package, comprehensive health benefits, and a collaborative environment dedicated to professional growth. If you have the expertise to navigate complex federal frameworks and the dedication to deliver excellence, we want to hear from you.
Why Join Us?
- Competitive salary and performance-based bonuses.
- Comprehensive medical, dental, and vision insurance.
- Generous retirement plans and 401(k) matching.
- Professional development and training opportunities.
- A hybrid work environment supporting work-life balance.
Responsibilities
- Manage high-volume correspondence, ensuring accurate and timely responses to internal and external stakeholders, including federal agencies and clients.
- Oversee the preparation, processing, and filing of federal contracts, grants, and compliance documentation in strict adherence to FAR (Federal Acquisition Regulation) guidelines.
- Coordinate complex schedules for senior leadership, including travel arrangements, meeting logistics, and cross-agency communications.
- Maintain and audit office records, ensuring data integrity, confidentiality, and accessibility for audit purposes.
- Prepare detailed reports, briefings, and presentations summarizing administrative metrics and operational status for executive review.
- Act as the primary point of contact for vendor inquiries and internal departmental requests, resolving issues with diplomacy and efficiency.
Qualifications
- Minimum of 4 years of experience in federal or government administrative support, with a strong preference for candidates with prior contracting experience.
- Bachelor’s degree in Business Administration, Public Policy, or a related field (or equivalent work experience).
- Proficiency in government-specific software systems (e.g., eJ, CMS, or similar) and advanced knowledge of Microsoft Office Suite (Excel, Word, PowerPoint).
- Deep understanding of federal compliance standards, procurement processes, and regulatory documentation requirements.
- Exceptional organizational skills with the ability to prioritize multiple competing deadlines in a fast-paced environment.
- Strong verbal and written communication skills, with the ability to articulate complex information clearly.