Job Description
Join a Mission-Driven Team in Mesa, AZ
We are urgently seeking a dedicated Federal Administrative Specialist to support critical federal operations. In this pivotal role, you will serve as the backbone of our administrative functions, ensuring seamless communication and efficient workflow management within a dynamic government contracting environment.
You will have the opportunity to work in a state-of-the-art facility in Mesa, AZ, contributing to projects that impact national security and public service. If you possess a keen eye for detail and a commitment to excellence, we want to hear from you.
Responsibilities
- Manage Correspondence: Receive, review, and distribute high-volume incoming mail and electronic communications with strict adherence to federal protocols.
- Schedule Coordination: Organize complex calendars for senior staff, arrange meetings, and coordinate travel itineraries for federal visits.
- Document Management: Prepare, proofread, and distribute official reports, memos, and correspondence ensuring accuracy and compliance.
- Office Operations: Oversee office supply inventory, manage equipment maintenance, and ensure the workspace meets federal safety standards.
- Regulatory Compliance: Maintain accurate records of agency policies and ensure all administrative practices comply with relevant federal regulations.
- Staff Support: Assist in the onboarding process for new administrative personnel and provide general office support as required.
Qualifications
- Education: Bachelor’s degree in Public Administration, Business, or a related field is preferred; high school diploma with significant relevant experience is accepted.
- Experience: Minimum of 3 years of administrative experience, preferably within the federal or government contracting sector.
- Security Clearance: Must be eligible for or willing to obtain a Public Trust or Secret clearance.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and government-specific databases.
- Communication: Exceptional written and verbal communication skills with the ability to interact with stakeholders at all levels.
- Attention to Detail: Strong ability to manage confidential information and maintain meticulous records.