Job Description
Are you an organized, detail-oriented professional seeking to serve your country?
The U.S. Coast Guard Sector Long Beach is currently accepting applications for a dynamic Federal Administrative Specialist. In this role, you will be the backbone of our operational excellence, ensuring seamless office management and superior customer service to our personnel and stakeholders. Join a prestigious federal agency dedicated to maritime safety, security, and stewardship.
Why Choose a Career with the Coast Guard?
- Competitive salary and comprehensive benefits package.
- Job security and stability within the federal government.
- Opportunities for career advancement and training.
- Work in a vital hub of maritime operations in Southern California.
Responsibilities
- Office Management: Oversee the daily operations of the administrative office, including scheduling, filing, and managing office supplies to ensure maximum efficiency.
- Correspondence: Prepare, review, and edit a high volume of correspondence, reports, and official documents with a focus on accuracy and strict adherence to federal guidelines.
- Compliance & Records: Maintain accurate records in accordance with federal regulations and security protocols, ensuring the confidentiality and integrity of sensitive information.
- Procurement Support: Assist in the acquisition of goods and services, processing purchase orders and ensuring compliance with budgetary constraints.
- Customer Service: Serve as the primary point of contact for internal and external inquiries, providing exceptional service and resolving issues promptly.
- Travel Coordination: Arrange domestic and international travel itineraries, process travel vouchers, and manage expense reports for the command staff.
Qualifications
- Citizenship: U.S. Citizenship is required.
- Education: Bachelor's degree in Business Administration, Public Administration, or a related field; OR 3 years of progressively responsible administrative experience.
- Experience: Prior experience in federal, military, or high-level civilian administrative roles is highly preferred.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with Federal Human Resources systems (e.g., eOPF, HRS).
- Communication: Excellent written and verbal communication skills with the ability to compose formal correspondence.
- Integrity: Must be able to maintain the highest standards of ethics and confidentiality.