Job Description
Join our mission-critical team at the U.S. Department of Veterans Affairs as we urgently seek a Federal Administrative Specialist to support critical veteran services. This high-impact role requires meticulous attention to detail and unwavering commitment to public service. You'll be instrumental in streamlining operations across multiple divisions, ensuring compliance with federal regulations while delivering exceptional constituent services. Our dynamic environment offers unparalleled growth opportunities within one of America's most respected agencies.
Responsibilities
- Manage and prioritize high-volume correspondence, reports, and confidential documents for senior leadership
- Coordinate complex scheduling, logistics, and travel arrangements for multi-stakeholder events
- Develop and maintain comprehensive databases with advanced Excel functions and VA-specific systems
- Prepare detailed briefing materials and presentations for congressional and executive communications
- Oversee procurement processes, contract compliance, and budget reconciliation within federal guidelines
- Serve as primary liaison between departments to ensure seamless information flow
- Implement records management protocols per NARA standards and FOIA requirements
Qualifications
- Minimum 3 years federal administrative experience with GS-5 equivalent or higher
- Proficiency in federal procurement regulations (FAR) and VA-specific systems (VISTA, VBMS)
- Advanced Microsoft Office expertise (Excel pivot tables, PowerPoint design, Word automation)
- Active Secret clearance with eligibility for Public Trust clearance
- Bachelor's degree in Public Administration, Business, or related field
- Demonstrated experience with FOIA processing and records management protocols
- Exceptional written/verbal communication skills with congressional correspondence experience
- Project management certification (PMP or VA equivalent) preferred