Job Description
Join our elite federal team in Los Angeles as a Federal Administrative Specialist and make a tangible impact on veteran services. This pivotal role combines meticulous organizational expertise with public service excellence in a dynamic government environment. You'll be the backbone of our administrative operations, ensuring seamless workflow compliance with federal regulations while supporting critical veteran outreach programs. Enjoy competitive benefits, professional development opportunities, and the satisfaction of serving those who served our nation.
Responsibilities
- Manage confidential veteran records and case files with strict adherence to HIPAA and federal privacy laws
- Coordinate high-level correspondence, scheduling, and logistics for senior leadership
- Process complex administrative transactions using federal systems (e.g., VA-ACE, VBA-VETS)
- Develop and maintain standardized office procedures for 15+ department staff
- Analyze operational metrics to identify process improvement opportunities
- Train personnel on federal compliance protocols and document management
- Support budget tracking and procurement documentation for $2M+ annual programs
Qualifications
- Bachelor's degree in Public Administration or related field (or equivalent experience)
- Minimum 3 years federal administrative experience with GS-5/GS-7 level responsibilities
- Proficiency in Microsoft Office Suite and federal database systems
- Active security clearance (or ability to obtain within 90 days)
- Expert knowledge of federal procurement regulations (FAR) and records management
- Exceptional written communication skills with federal grant writing experience
- Proven ability to manage competing priorities in fast-paced government environments