Job Description
Join the prestigious U.S. Department of Veterans Affairs as a Federal Administrative Specialist in Philadelphia. Be part of a mission-driven team supporting America's heroes through critical administrative operations at our state-of-the-art medical facility. This full-time role offers unparalleled job security, comprehensive benefits, and the opportunity to make a tangible impact on veteran care. Work in a collaborative environment where your organizational skills directly contribute to seamless healthcare delivery and veteran advocacy.
Responsibilities
- Manage veteran records and healthcare documentation with strict adherence to federal privacy regulations (HIPAA, VA policies)
- Coordinate administrative workflows for multi-disciplinary clinical teams and departmental projects
- Process personnel actions, travel authorizations, and procurement requests using VA systems (VISTA, VAOS)
- Prepare official correspondence, reports, and briefings for senior leadership and external stakeholders
- Support facility compliance initiatives and quality assurance documentation requirements
- Facilitate cross-functional meetings and maintain departmental calendars
- Train staff on administrative procedures and new system implementations
Qualifications
- U.S. citizenship required (federal employment mandate)
- Bachelor's degree in Business Administration, Public Administration, or related field
- Minimum 2 years of professional administrative experience in federal/government setting
- Proficiency in Microsoft Office Suite and VA-specific software systems
- Knowledge of federal procurement regulations and personnel management procedures
- Exceptional organizational skills with attention to detail and accuracy
- Ability to obtain and maintain a government security clearance
- Strong written and verbal communication skills