Job Description
Join the mission-critical team at U.S. Department of Homeland Security in Houston, TX, as a Federal Administrative Specialist. This pivotal role supports vital homeland security operations through efficient administrative coordination, documentation management, and stakeholder engagement. Enjoy competitive federal benefits, professional development opportunities, and the chance to serve your community while advancing your career in a dynamic, mission-driven environment.
Responsibilities
- Manage confidential documentation, records retention, and filing systems in compliance with federal regulations (FAR, DHS policies)
- Coordinate executive calendars, meetings, and travel arrangements for senior leadership
- Process personnel actions, timekeeping, and leave requests using HR systems (e.g., HRConnect)
- Prepare official correspondence, reports, and briefings for internal/external stakeholders
- Oversee office operations, including procurement, supply inventory, and facility coordination
- Provide frontline support for visitors and inquiries at the Houston headquarters
- Collaborate with cross-functional teams to ensure seamless administrative workflows
Qualifications
- U.S. citizenship required (per federal employment guidelines)
- Minimum 2 years of administrative experience in government or regulated industry
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Ability to obtain and maintain a government security clearance
- Strong organizational skills with attention to detail and deadlines
- Excellent written/verbal communication and interpersonal abilities
- Knowledge of federal procurement procedures (FAR) preferred
- Bachelor's degree in Public Administration, Business, or related field preferred