Job Description
Join our dedicated team at the U.S. Department of Veterans Affairs in Charlotte, NC, as a Federal Administrative Specialist. This pivotal role supports mission-critical operations for our veteran services division in the vibrant heart of the Queen City. You'll be instrumental in maintaining seamless administrative workflows while contributing directly to the wellbeing of our nation's heroes. Enjoy competitive federal benefits, professional development opportunities, and the prestige of serving in one of America's most respected agencies.
Responsibilities
- Manage comprehensive administrative systems including records management, document processing, and filing protocols
- Coordinate complex scheduling, travel arrangements, and meeting logistics for senior leadership
- Prepare and edit official correspondence, reports, and briefings ensuring regulatory compliance
- Serve as primary liaison between department staff and external stakeholders including veterans and community partners
- Oversee procurement processes, budget tracking, and expense reconciliation using federal systems
- Implement and maintain agency-wide administrative policies and procedures
- Provide technical training and guidance to junior administrative staff
Qualifications
- Bachelor's degree in Business Administration, Public Administration, or related field (or equivalent experience)
- Minimum 3 years progressive administrative experience in federal/government setting
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Deep knowledge of federal regulations (FAR, DFARS, VA policies)
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Strong written and verbal communication skills with professional demeanor
- Active Secret security clearance or ability to obtain within 90 days
- Experience with federal HR systems (e.g., NSPS, HRIS) preferred