Job Description
Join the U.S. Department of Veterans Affairs in Jacksonville as a Federal Administrative Specialist and contribute to our mission of serving America's heroes. This pivotal role supports critical operations within our healthcare administration division, ensuring seamless coordination of veteran services, compliance with federal regulations, and efficient office management. Enjoy competitive federal benefits, professional development opportunities, and a collaborative work environment dedicated to excellence in public service.
Responsibilities
- Manage and maintain veteran records databases ensuring HIPAA/FERPA compliance
- Coordinate interdepartmental communications and scheduling for leadership team
- Prepare official correspondence, reports, and regulatory documentation
- Oversee office supply inventory, procurement processes, and facility maintenance
- Assist in budget tracking and expenditure reconciliation for departmental operations
- Support event planning and logistics for veteran outreach programs
- Implement and improve administrative workflows using federal guidelines
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 2 years of administrative experience in government/federal environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Knowledge of federal procurement regulations (FAR) and records management
- Strong written and verbal communication skills with attention to detail
- Ability to obtain and maintain a government security clearance
- Experience with federal HR systems (e.g., eOPF, HRIS)