Job Description
Join our mission to serve America's heroes as a Federal Administrative Specialist at the Detroit VA Medical Center. This pivotal role supports critical veteran care operations through expert administrative coordination, documentation management, and cross-departmental communication. You'll be part of a dedicated team ensuring seamless healthcare delivery while upholding the highest standards of federal compliance and service excellence. Benefits include: comprehensive health insurance, retirement plans, paid leave, and student loan forgiveness programs.
Responsibilities
- Manage and maintain confidential veteran medical records and administrative databases in compliance with HIPAA and federal regulations
- Coordinate scheduling, correspondence, and logistics for multi-disciplinary healthcare teams
- Process personnel actions, travel authorizations, and procurement requests through federal systems (e.g., VA VISTA, HRConnect)
- Prepare official reports, briefing materials, and executive correspondence using advanced Microsoft Office Suite
- Serve as primary liaison between clinical staff, leadership, and external stakeholders
- Ensure compliance with federal policies, including Privacy Act and Freedom of Information Act requirements
- Train staff on administrative procedures and document management systems
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Minimum 3 years of administrative experience in federal/government environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Knowledge of federal procurement procedures and travel regulations
- Ability to obtain and maintain a government security clearance
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication skills
- Experience with electronic health records systems (e.g., CPRS) preferred