Job Description
Join our mission-critical team at the Department of Veterans Affairs in San Diego! We urgently seek a detail-oriented Federal Administrative Specialist to support vital veteran services. This high-impact role offers competitive benefits, career advancement, and the opportunity to make a tangible difference in our community. Immediate start available.
As a key member of our administrative operations team, you'll ensure seamless compliance with federal regulations while delivering exceptional service to our nation's heroes. We provide comprehensive training and a supportive environment for professional growth.
Responsibilities
- Manage classified/unclassified document processing and secure records management per federal guidelines
- Coordinate executive calendars, travel arrangements, and high-priority correspondence
- Process personnel actions, timecards, and benefits enrollment through HR systems
- Conduct budget tracking and financial reconciliation for departmental funds
- Support grant administration and procurement documentation for federal programs
- Facilitate cross-agency communications and stakeholder briefings
- Ensure HIPAA/FERPA compliance in all data handling procedures
Qualifications
- US Citizenship required with ability to obtain federal security clearance
- Minimum 2 years administrative experience in government or regulated industry
- Proficiency in Microsoft Office Suite and federal HR systems (e.g., DEERS, DCPDS)
- Knowledge of federal procurement (FAR) and records management (NARA) standards
- Exceptional organizational skills with attention to regulatory detail
- Ability to manage competing priorities in a fast-paced environment
- Associate's degree in Public Administration or related field (Bachelor's preferred)