Job Description
Join the mission-critical team at the Memphis VA Medical Center as a Federal Administrative Specialist. This pivotal role supports our healthcare heroes through seamless administrative operations, ensuring our veterans receive exceptional care. You'll work in a collaborative environment where precision meets purpose, contributing to federal healthcare excellence while enjoying robust benefits and career advancement opportunities.
As a cornerstone of our administrative backbone, you'll leverage organizational expertise to optimize workflows, maintain compliance with federal regulations, and enhance operational efficiency. This position offers competitive compensation, comprehensive health benefits, and the satisfaction of serving those who served our nation.
Responsibilities
- Manage and maintain electronic health records systems ensuring HIPAA compliance and data integrity
- Coordinate veteran appointment scheduling and communication across multidisciplinary teams
- Process administrative documentation including travel authorizations, purchase orders, and personnel actions
- Analyze operational metrics and prepare executive reports for leadership review
- Implement federal records management procedures in accordance with NARA guidelines
- Serve as primary liaison between clinical staff and administrative departments
- Train and mentor administrative staff on federal compliance protocols
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 3 years federal administrative experience with GS-5/6 level responsibilities
- Proficiency in VA-specific systems (VistA, CPRS) and Microsoft Office Suite
- Expertise in federal procurement, travel, and HR regulations (FTR, FPMR)
- Exceptional organizational skills with ability to manage competing priorities
- Strong analytical abilities for interpreting complex policy documents
- Active security clearance or ability to obtain one
- U.S. citizenship required for federal employment