Job Description
Join our dedicated team supporting America's heroes at the VA Boston Healthcare System. We seek a meticulous Administrative Specialist to ensure seamless operations within our federal facility. This pivotal role combines federal compliance expertise with exceptional organizational skills to deliver world-class administrative support. Enjoy competitive benefits, professional development, and the honor of serving veterans in one of America's most historic cities.
Responsibilities
- Manage classified/unclassified document processing with strict adherence to federal regulations (FOIA, Privacy Act)
- Coordinate executive calendar, travel arrangements, and meeting logistics for senior leadership
- Maintain electronic/digital records systems with zero-defect compliance standards
- Prepare congressional correspondence, reports, and official communications
- Oversee procurement processes and budget tracking within delegated authority
- Support cross-functional teams with administrative workflow optimization
- Conduct quality assurance reviews for outgoing correspondence
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 3 years federal administrative experience with GS-7 equivalent duties
- Expert proficiency in Microsoft Office Suite and federal records management systems
- Active Secret security clearance or ability to obtain one
- Comprehensive knowledge of federal procurement regulations (FAR/DFARS)
- Exceptional written communication skills demonstrated through prior report writing
- Ability to manage competing priorities with strict deadlines in a regulated environment