Job Description
Join our mission-critical team at the Philadelphia VA Medical Center as a Federal Administrative Specialist. This pivotal role supports vital healthcare operations through expert documentation management, stakeholder coordination, and compliance oversight. Work in a dynamic environment where your administrative expertise directly impacts veteran care delivery. Enjoy competitive federal benefits, professional development opportunities, and the satisfaction of serving those who served our nation.
Responsibilities
- Manage and maintain confidential veteran medical records and administrative documentation in compliance with HIPAA and federal regulations
- Coordinate cross-departmental communications and scheduling for leadership teams
- Prepare official correspondence, reports, and briefings for senior leadership review
- Oversee procurement processes, contract tracking, and budget reconciliation for departmental operations
- Implement and maintain electronic records management systems (e.g., VISTA, DHCP)
- Serve as primary liaison between clinical staff and administrative leadership
- Analyze operational workflows and recommend process improvements
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 3 years of administrative experience in federal/government setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Strong knowledge of federal procurement regulations (FAR) and records management standards
- Ability to obtain and maintain a Moderate Risk (MR) background clearance
- Excellent written communication skills with attention to detail
- Experience with electronic health records systems preferred