Job Description
Join our mission-critical team at the Oklahoma City VA Medical Center as a Federal Administrative Specialist. This pivotal role supports veteran services through streamlined operations, documentation management, and interdepartmental coordination. Enjoy comprehensive federal benefits, professional development opportunities, and a collaborative work environment dedicated to serving those who served.
Responsibilities
- Manage veteran records databases and ensure HIPAA-compliant documentation
- Coordinate scheduling for medical appointments and administrative hearings
- Prepare official correspondence, reports, and compliance documentation
- Oversee procurement processes and inventory management for departmental supplies
- Serve as primary liaison between clinical staff, veterans, and external agencies
- Implement federal records retention policies and FOIA response protocols
- Analyze operational metrics to identify process improvement opportunities
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Minimum 3 years administrative experience in federal/government environment
- Proficiency in Microsoft Office Suite and federal database systems (e.g., VISTA)
- Active security clearance eligibility or ability to obtain within 90 days
- Expert knowledge of federal regulations (FAR, VA directives)
- Exceptional written communication and report drafting skills
- Experience with veteran service coordination highly desirable
- US citizenship required