Job Description
We are seeking a highly organized and detail-oriented Federal Administrative Specialist to join our dynamic team in San Jose. In this pivotal role, you will serve as the backbone of our operations, ensuring seamless coordination between federal agencies and the public. You will have the opportunity to contribute to meaningful public service while enjoying a stable, mission-driven environment. If you possess exceptional organizational skills and a passion for government efficiency, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive federal benefits package.
- Opportunity for professional growth within the civil service system.
- Work in the heart of Silicon Valley with a modern, collaborative culture.
Responsibilities
- Oversee daily office operations and ensure strict compliance with federal regulations and OMB circulars.
- Manage complex executive calendars, coordinate high-level travel, and schedule inter-agency meetings.
- Process and review incoming correspondence, memos, and reports with a focus on accuracy and confidentiality.
- Maintain and organize digital and physical records in accordance with federal data retention policies.
- Assist in the preparation of briefing materials, policy briefs, and agency-wide reports for senior leadership.
- Collaborate with cross-functional teams to streamline workflow processes and improve operational efficiency.
- Act as the primary point of contact for internal and external stakeholders regarding administrative inquiries.
Qualifications
- Bachelor’s degree in Public Administration, Business Management, or a related field (or equivalent experience).
- Minimum of 3 years of progressive experience in federal, state, or local government administrative roles.
- Proven ability to navigate Federal Acquisition Regulation (FAR) and related compliance standards.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint.
- Strong written and verbal communication skills with the ability to draft official correspondence and memoranda.
- Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced, deadline-driven environment.