Job Description
We are seeking a highly organized and detail-oriented Federal Administrative Specialist to support our critical government initiatives in Washington, D.C. This is an immediate hire opportunity for a professional who thrives in a fast-paced environment and understands the nuances of federal compliance.
As a key member of our administrative team, you will ensure the seamless operation of federal programs by managing complex schedules, preparing official correspondence, and maintaining strict adherence to agency regulations. If you are looking to make a tangible impact in the public sector with a flexible start date, we want to hear from you.
Responsibilities
- Manage complex executive calendars and coordinate domestic and international travel arrangements for federal officials.
- Prepare, review, and edit official correspondence, memoranda, and reports to ensure strict adherence to federal formatting and compliance standards.
- Coordinate inter-agency communications, ensuring all documentation is routed correctly and action items are tracked efficiently.
- Maintain and organize confidential federal records and filing systems, ensuring data integrity and easy retrieval.
- Process travel vouchers and expense reports for federal staff, ensuring all financial documentation meets agency auditing requirements.
- Assist in the preparation of briefing materials and presentation slides for senior leadership meetings.
- Answer and screen phone calls, responding to inquiries with a high degree of professionalism.
Qualifications
- Minimum of 3 years of administrative experience, preferably within the federal government or a highly regulated industry.
- Ability to obtain and maintain a U.S. Government Secret Security Clearance (USCIS Form SF-86).
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with government-specific software (e.g., SharePoint, JPL) is a plus.
- Exceptional written and verbal communication skills with the ability to draft professional correspondence.
- Strong organizational skills with the ability to prioritize multiple tasks in a dynamic, high-pressure environment.
- High school diploma or GED required; Associate’s degree in Business Administration or a related field is preferred.