Job Description
Join a Mission-Critical Team in the Heart of Tennessee.
We are seeking a highly organized and proactive Senior Federal Administrative Specialist to support our government client in Nashville. In this pivotal role, you will ensure the smooth operation of federal programs by managing executive schedules, processing sensitive correspondence, and maintaining strict compliance with federal regulations.
As part of our growing federal division, you will have the opportunity to work in a dynamic environment that values accuracy, discretion, and strategic communication. We offer a competitive benefits package, including comprehensive health coverage, a retirement plan, and opportunities for professional growth within the public sector.
Why Apply?
- Work with a leading government contractor serving high-profile federal agencies.
- Competitive salary and comprehensive benefits package.
- Stable, long-term employment in a professional setting.
- Opportunity for career advancement within the federal sector.
Responsibilities
- Manage complex calendars for federal leadership, including scheduling meetings, travel arrangements, and conference calls.
- Prepare, edit, and distribute high-level correspondence, memorandums, and briefing materials with a focus on accuracy and tone.
- Process incoming and outgoing mail, ensuring adherence to strict chain-of-custody and confidentiality protocols.
- Assist in the organization, indexing, and filing of federal records, ensuring compliance with OMB and agency guidelines.
- Coordinate logistics for federal site visits, training sessions, and stakeholder meetings.
- Prepare and track travel vouchers and expense reports in compliance with federal travel regulations.
- Serve as the primary point of contact for internal and external stakeholders, acting as a representative of the agency.
Qualifications
- Minimum of 4 years of experience in administrative support within a federal, state, or large corporate environment.
- Bachelor’s degree in Business Administration, Public Administration, or a related field (or equivalent experience).
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) with the ability to create complex spreadsheets and presentations.
- Strong understanding of federal government operations, compliance standards, and record-keeping regulations.
- Exceptional written and verbal communication skills with a focus on professionalism and diplomacy.
- Demonstrated ability to maintain strict confidentiality and handle sensitive information with discretion.
- Valid driver’s license and reliable transportation.