Job Description
Join the U.S. General Services Administration (GSA), a premier federal agency dedicated to delivering superior real estate and acquisition solutions for the American public. We are seeking a highly motivated Federal Administrative Specialist to join our team in Oklahoma City immediately. In this pivotal role, you will ensure the smooth operation of our regional office by providing exceptional administrative support to senior leadership and program staff.
As part of the federal workforce, you will enjoy competitive benefits, job security, and the opportunity to contribute to vital government operations. We value professionalism, integrity, and efficiency. If you possess a strong background in administrative coordination and a desire to serve the nation, we want to hear from you.
Responsibilities
- Manage High-Volume Correspondence: Receive, review, and route incoming mail and email, ensuring timely responses to internal and external stakeholders.
- Schedule and Coordinate: Arrange complex domestic and international travel itineraries, meetings, and conference calls for executives and program managers.
- Document Management: Prepare, edit, and format a wide variety of correspondence, reports, and presentations using Microsoft Office Suite.
- Record Keeping: Maintain accurate and organized electronic and physical filing systems for contracts, grants, and personnel files.
- Resource Allocation: Assist in procurement processes, including ordering supplies and tracking inventory for the office.
- Staff Support: Serve as the point of contact for visitors and answer general inquiries regarding agency programs and services.
Qualifications
- Citizenship: Must be a U.S. Citizen.
- Education: Bachelor's degree in Business Administration, Public Administration, or related field is required. 4 years of additional specialized experience may substitute for the degree.
- Experience: At least 3 years of progressively responsible administrative or clerical experience in a professional office environment.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn federal software systems quickly.
- Communication: Excellent verbal and written communication skills with the ability to draft clear, professional correspondence.
- Discretion: Ability to handle sensitive and confidential information with the highest level of integrity.