Job Description
Join our dynamic federal team in Portland as an Administrative Specialist and make a tangible impact on veteran services. This urgent opening offers a competitive salary, comprehensive benefits, and the opportunity to work at the forefront of public service. We're seeking a detail-oriented professional to streamline operations and ensure compliance with federal regulations in a fast-paced environment.
Responsibilities
- Manage complex calendars, coordinate high-priority meetings, and maintain executive correspondence
- Process confidential personnel actions, security clearances, and HR documentation
- Prepare accurate reports, briefing papers, and official communications for senior leadership
- Oversee office supply inventory, equipment maintenance, and facility coordination
- Implement federal records management systems and ensure document retention compliance
- Support cross-agency initiatives and maintain interdepartmental communication protocols
- Analyze administrative workflows and recommend process improvements
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 3 years federal administrative experience with GS-5 level or higher
- Proficiency in Microsoft Office Suite and federal tracking systems (e.g., SharePoint)
- Knowledge of federal regulations (FAR, DFARS, VA policies) and security protocols
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Ability to obtain and maintain a government security clearance
- Experience with veterans' affairs programs preferred