Job Description
Join our mission-critical team at the VA San Diego Healthcare System as a Federal Administrative Specialist. This pivotal role supports our commitment to delivering exceptional healthcare services to our nation's heroes. You'll be the backbone of our administrative operations, ensuring seamless workflow and compliance with federal regulations. Enjoy competitive benefits, professional development opportunities, and a supportive environment in one of America's most vibrant cities.
Responsibilities
- Manage complex calendars, coordinate high-level meetings, and arrange travel for senior leadership
- Prepare and process confidential documents, reports, and correspondence in accordance with federal guidelines
- Oversee procurement processes, maintain inventory records, and manage budget tracking systems
- Serve as primary liaison between departments, ensuring accurate information dissemination
- Implement and maintain electronic records management systems (e.g., SharePoint, VA-specific platforms)
- Coordinate onboarding processes for new personnel and maintain personnel files
Qualifications
- Bachelor's degree in Business Administration, Public Administration, or related field (or equivalent experience)
- Minimum 3 years of administrative experience in federal/government environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and G-Suite
- Knowledge of federal procurement regulations (FAR/DFARS) and records management standards
- Exceptional organizational skills with demonstrated ability to prioritize competing deadlines
- Ability to obtain and maintain a government security clearance
- Experience with VA-specific systems (e.g., VISTA, Cerner) preferred