Job Description
Are you a detail-oriented professional looking to make a tangible impact on national security?
We are seeking a highly organized Federal Administrative Specialist to support our operations in the Seattle, WA field office. In this pivotal role, you will ensure the smooth functioning of our administrative infrastructure, managing complex schedules, correspondence, and compliance documentation. You will be the backbone of our team, ensuring that our mission is supported by efficient, accurate, and secure administrative practices.
Why Join Us?
- Competitive salary commensurate with experience.
- Comprehensive health, dental, and vision insurance.
- Generous retirement plan with government matching.
- Flexible work-life balance options.
- Professional development and training opportunities.
Key Duties:
Responsibilities
Manage high-volume correspondence, including drafting, reviewing, and routing official documents to ensure compliance with federal regulations.Coordinate complex calendars for senior officials, scheduling meetings, conferences, and travel arrangements with precision.Maintain and organize electronic and physical filing systems, ensuring the secure storage and retrieval of sensitive government records.Prepare reports, briefs, and presentations using advanced office software to support decision-making processes.Act as the primary point of contact for visitors and callers, providing exceptional customer service and accurate information.Assist in the procurement process, tracking orders, and ensuring budget compliance for office supplies and equipment.
Qualifications
U.S. Citizenship is required for this federal position.High school diploma or GED is required; Associate's degree or Bachelor's degree in Business Administration, Public Policy, or a related field is preferred.Minimum of 3 years of experience in administrative support, preferably within a government or large corporate environment.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with document management systems (e.g., SharePoint, Adobe Acrobat).Strong written and verbal communication skills with the ability to write clearly and concisely for diverse audiences.Demonstrated ability to maintain strict confidentiality and adhere to security protocols.