Job Description
Join a Team That Cares
Are you seeking a stable, rewarding career within the public sector? Louisville Metro Government is currently recruiting a detail-oriented Office Specialist to join our dynamic administrative team. We offer the security of government employment combined with a commitment to employee growth and a weekly pay schedule for your financial peace of mind.
In this role, you will serve as the face of our department, ensuring smooth operations and providing exceptional service to citizens and staff alike. If you are looking for a position that values integrity, professionalism, and community impact, we want to hear from you.
Responsibilities
- Record Management: Maintain accurate and organized filing systems, both physical and digital, ensuring strict adherence to government retention policies.
- Customer Service: Greet visitors, answer inquiries via phone and email, and direct them to the appropriate department or personnel efficiently.
- Data Entry & Reporting: Process high volumes of data with precision using standard government software and prepare weekly reports for management review.
- Communication: Draft, proofread, and distribute internal memos and official correspondence to ensure clear communication across all levels.
- Administrative Support: Schedule meetings, coordinate travel arrangements, and assist supervisors with various ad-hoc projects as needed.
- Compliance: Assist in the preparation of documents required for audits and regulatory compliance within the department.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Business Administration or a related field is a plus.
- Experience: Minimum of 1-2 years of experience in an office administration or clerical role.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and government-specific software (e.g., SAP, Oracle, or similar).
- Communication: Excellent verbal and written communication skills with the ability to interact professionally with diverse populations.
- Attention to Detail: Strong ability to manage multiple priorities and ensure accuracy in all tasks.
- Background: Must be able to pass a standard background check and drug screening as required by government employment standards.