Job Description
We are seeking a dedicated and detail-oriented Part-Time Administrative Assistant to join the Illinois Department of Human Services. In this pivotal role, you will support our mission to provide essential services to the residents of Illinois. This position offers a unique opportunity to contribute to the public sector while enjoying a flexible work-life balance.
Why Join Us?
- Competitive hourly wage.
- Comprehensive state benefits package (health, dental, vision, retirement).
- Pension plan eligibility.
- Flexible scheduling options.
Your Role:
The successful candidate will be responsible for a variety of administrative tasks designed to ensure the smooth operation of our local offices. You will serve as the first point of contact for visitors and will play a key role in data management and document preparation.
Responsibilities
- Manage incoming inquiries via phone, email, and in-person visits with professionalism and accuracy.
- Perform data entry and maintain accurate digital and physical records for agency files.
- Prepare, format, and distribute correspondence, reports, and memos.
- Assist in the coordination of agency events and meetings, including scheduling and logistics.
- Maintain inventory of office supplies and submit requisitions for new materials.
- Process and verify documents for compliance with state regulations.
- Support department heads with special projects as assigned.
Qualifications
- High School Diploma or GED equivalent required.
- Minimum of 1 year of experience in an administrative or clerical role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Ability to maintain strict confidentiality and handle sensitive information.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Must be eligible to work in the United States without sponsorship.